Office Service Clerk
About our company:
Ruhl Construction was founded on the belief that quality, cutting-edge design, and personal value should be accessible at every price point in homebuilding. Our philosophy is simple: regardless of the price, every home receives the hallmark Ruhl quality. We recognize that homes are often the largest investment families make, and each one deserves a build that reflects its importance. With a commitment to full customization, we ensure that every home perfectly fits the wants, needs, and budget of each family.
Job Overview:
We are seeking a proactive and detail-oriented Office Service Clerk / Customer Service Representative to join our team. In this role, you will be the first point of contact for visitors and customers, handling phone inquiries, assisting with office administrative tasks, and ensuring smooth day-to-day operations. This position requires strong multitasking skills, excellent communication, and a friendly, customer-focused attitude.
Key Responsibilities:
Answer and route incoming phone calls to appropriate departments, providing helpful information when needed.
Greet and assist visitors, ensuring a welcoming and professional environment.
Process and distribute incoming and outgoing mail, including sorting, scanning, and delivering documents.
Manage office supplies and inventory, ensuring necessary items are stocked and ordered as needed.
Assist with data entry, filing, and other administrative tasks to support office efficiency.
Handle customer inquiries and resolve issues in a professional and timely manner, both in person and over the phone.
Support the team with scheduling meetings, booking conference rooms, and organizing office events.
Coordinate with various departments to ensure customer concerns are addressed and resolved promptly.
Maintain a clean and organized front desk and office space, fostering a professional work environment.
Perform additional clerical duties and special projects as assigned by management.
Job Requirements:
High school diploma or equivalent is required.
Previous experience in customer service, office administration, or clerical roles is preferred.
Strong communication skills, both verbal and written, with a customer-first attitude.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
Ability to multitask, prioritize tasks effectively, and maintain a high level of organization.
Detail-oriented with a strong ability to manage time and work independently.
A professional and positive demeanor with the ability to handle a fast-paced environment.
Working Conditions:
Full-time position with standard office hours, Monday to Friday.
Occasional overtime may be required, depending on operational needs.
Work is primarily performed in an office setting with some interaction with the public.
Benefits:
Competitive salary based on experience.
Comprehensive health, dental, and vision insurance.
Paid time off, including vacation days, sick leave, and holidays.
Retirement savings plan with employer contribution.
Opportunities for professional development and career growth within the company.
Why Join Us?
Join a supportive and collaborative team where your contributions directly impact the success of our operations. We offer a positive work environment, growth opportunities, and the chance to develop valuable customer service and office management skills. If you're looking for a dynamic and rewarding role, we encourage you to apply!
