Office manager template: Everything you need to include

Office managers are vital because they keep the entire office running smoothly. They handle tasks like ordering supplies, organizing the office, managing schedules and budgets, overseeing team dynamics, and making sure everyone has what they need to get their work done. 

However, with so many responsibilities and the need for both technical know-how and people skills, writing a clear and concise job description can be a real challenge.

Don’t worry, though – we’ve got a tailored office manager job description template ready for you. This template lays out all the essential info candidates need without drowning them in details.

To help you find the right person, we’ll also walk you through using a skills-based hiring approach that ensures you get someone who’s not just a good fit but the perfect match for your office.

Office Manager Job Description Template

Position Overview: We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. This role is crucial in ensuring a productive and efficient work environment. The ideal candidate will have strong administrative skills, the ability to manage multiple tasks, and a commitment to enhancing office processes. 

Key Responsibilities:

Office Operations Management:

• Coordinate office activities to ensure efficiency and compliance with company policies.

• Manage office supplies inventory, order necessary supplies, and oversee the office layout.

• Ensure the maintenance of office equipment and liaise with IT support for troubleshooting.

Administrative Support:

• Schedule meetings and appointments and organize company events and conferences.

• Handle correspondence, prepare documents, and manage databases.

• Assist HR in onboarding new employees and maintaining personnel records.

Financial and Budget Management:

• Manage office budgets, process invoices, and ensure timely payment of bills.

• Oversee payroll preparation and approve office-related expenses.

• Collaborate with finance teams to monitor and report on office expenditures.

Health, Safety, and Compliance:

• Implement and maintain health and safety policies within the office.

• Ensure compliance with legal requirements and internal policies.

• Organize regular safety drills and maintain up-to-date records.

Team Coordination and Leadership:

• Supervise and support administrative staff, ensuring smooth day-to-day operations.

• Foster a positive office culture through effective communication and problem-solving.

• Facilitate cross-departmental collaboration and act as the go-to person for office-related queries.

Skills and Qualifications:

• Proven experience as an Office Manager, Administrative Assistant, or similar role.

• Strong proficiency in office software (e.g., MS Office, CRM tools) and familiarity with office machines.

• Excellent organizational, time management, and multitasking abilities.

• Strong written and verbal communication skills.

• Leadership qualities with a knack for fostering a collaborative work environment.

• Attention to detail and problem-solving skills.

• Ability to manage budgets and financial processes.

Educational Requirements:

• High school diploma or equivalent (required).

• Additional qualifications in Office Administration, Business Management, or related fields are a plus.

Why Join Us?

At [Company Name], we are dedicated to creating a workplace that encourages professional growth. We offer a dynamic work environment, opportunities for continuous learning, and a commitment to work-life balance. If you’re passionate about making a positive impact and want to be part of a forward-thinking team, we invite you to apply.

Application Instructions: To apply, please submit your application [INSERT STEPS TO APPLY]. We look forward to reviewing your qualifications and exploring how you can contribute to our team.

Why this office manager template works 

Kicking things off with the Position Overview gives candidates a quick but solid understanding of what the job is all about. Since office managers handle a multitude of tasks, this section clearly outlines what the role entails.

It gives potential applicants a good idea of whether their experience with managing schedules, coordinating events, or handling office logistics matches what’s needed for the job.

We then break down the Key Responsibilities into categories that match the job's many hats. Office managers have a multifaceted role, from managing the office to coordinating teams, so we’ve organized the duties into clear sections like “Office Operations Management” and “Financial and Budget Management.” 

This way, all the key elements are covered, and candidates can easily spot where their strengths and work ethic could shine.

The Skills and Qualifications section highlights that leadership, adaptability, and communication skills are must-haves for an office manager. By putting this section front and center, we’re making it clear that these skills are crucial for success. Plus, it shows the company values real, practical abilities over simply having the right educational qualification.

Speaking of qualifications, the Educational Requirements are listed a bit later because, while education is important, what truly sets candidates apart for an office manager role is hands-on experience. 

Practical skills and the ability to multitask are crucial in this role. The candidate will be expected to pivot from managing office activities and handling correspondence to processing invoices, implementing health and safety policies, and much more.

Next steps: Attracting and assessing office manager candidates 

Now that you’re souped up with an in-depth, skills-based job description template, it’s time to lock in on assessing your candidates. 

That means taking advantage of TestGorilla’s multi-measure talent assessment platform. Our library of 400+ science-backed tests offers objective, bias-free evaluations that pinpoint candidates’ technical, cognitive, and soft skills. 

Our personality and Culture Add test helps you find out if an office manager candidate will click with your team, bring a strong work ethic, and show the people skills that can elevate your company culture.

Not every organization needs the same kind of office manager, though. Maybe you require someone who can whip the office into shape with ninja-like efficiency, or perhaps you’re after a morale booster who can keep the team’s energy up. For this reason, we let you combine up to five tests to build your own custom assessment. 

To help you get started, here are some foundational tests that cover the basics:

• Microsoft 365 (Bundle) test

• Time Management test

• Problem Solving test

• Communication Skills test

• Leadership and People Management Skills test

To learn how your candidates express their emotions in the office, pair these with a DISC Personality test. And don’t forget about critical thinking skills! Try these 17 critical thinking interview questions to learn about your office manager candidates’ reflection, research, and judgment skills. 

See for yourself – explore our full lineup of tests tailored for office manager candidates. We cover everything from practical skills to personality and culture so you can see the whole picture and know your office will be in capable hands.

Schedule a free demo or sign up for a free account with TestGorilla today.

FAQs

What is the typical career path for an office manager? 

Office managers often move up to higher roles in administration or operations as they gain experience. This could mean becoming an operations manager, facilities manager, or even chief of staff, depending on the company. Their broad skill set and experience in managing office operations make them great candidates for leadership positions.

Pro tip: Try these 53 leadership interview questions to assess your office manager’s potential for bigger leadership roles.

What’s the role of an office manager in team morale? 

An office manager can make a big difference in team morale by being the person who keeps the workplace environment positive and organized. They plan team activities, celebrate wins, and create a space people enjoy being in. Their ability to solve problems and keep the office running smoothly helps reduce stress and keeps motivation levels high.

Pro tip: Try these 50 behavioral interview questions to learn how your candidates might affect morale. 

How does an office manager help with onboarding new employees?

Office managers play a key role in getting new hires settled in. They often handle the paperwork, set up workspaces, and make sure new employees have all they need to hit the ground running. 

They also help introduce them to the team and office routines. In the interview phase, ask about your candidates’ onboarding experience and how they integrate new employees into their office systems.